Privacy Policy

This Privacy Policy sets out how we, CoreTech Security Services Limited, collect and process your personal data through your use of this website, https://www.coretech-security.com (our website), or where we otherwise obtain or collect your personal information. This Privacy Policy is effective from 01/02/2026. 

UK GDPR permits that any organisation processing personal data is registered with the Information Commissioner’s Officer (ICO). Our registration number is: ZA913627 and can be found on ICO’s registration list. 

Due to the nature of our services and website, we do not expect that we will collect or process data of anyone under 13 years old. If you are aware that any personal data of anyone under 13 years old has been shared with us please let us know using the contact details below so that we can delete that data. This version of this privacy notice is therefore written for adults as set out in UK GDPR. 

Summary 

This summary provides an overview of how we obtain, store and use your personal information. It is intended to provide a very general overview only. 

• Data controller: CoreTech Security Services Limited 

• How we collect or obtain your information: 

• when you provide it to us e.g. by contacting us 

• from your use of our website, using cookies 

• Personal information we collect: name, contact details, information about your computer (e.g. your IP address and browser type), information about how you use our website (e.g. which pages you have viewed, the time you viewed them, and what you clicked on), information about your mobile device (such as your approximate geographical location). 

• How we use your personal information: for administrative and business purposes (particularly to contact you, to improve our business and website, for analytical purposes, in connection with our legal rights and obligations and for certain additional purposes only with your explicit consent. 

• Disclosure of your personal information to third parties: only to the extent necessary to run our business, fulfil any contracts we enter into with you, where required by law or to enforce our legal rights. 

• Do we sell personal information to third parties: No 

• How long we retain your personal information: for no longer than necessary, taking into account any legal obligations we have (e.g. to maintain records for tax purposes) and any other legal basis we have for using your personal information e.g. your consent, performance of a contract with you or our legitimate interests as a business. 

• How we secure your personal information: using appropriate technical and organisational measures such as storing your personal information on secure servers. 

• Use of cookies: we use cookies and similar information-gathering technologies such as web beacons on our website including analytical cookies. To find out more please visit our cookies policy here: https://www.coretech-security.com/cookie-policy/ 

• Your rights in relation to your personal information 

• to access your personal information and to be informed about its use; 

• to correct your personal information; 

• to have your personal information deleted; 

• to restrict the use of your personal information; 

• to object to the use of your personal information; 

• to complain to a supervisory authority; 

• to withdraw your consent to the use of your personal information. 

• to use appropriate technical and organisational measures such as storing personal information on secure servers. 

• only granting access to personal information where necessary. 

Contact Details 

The Data Controller in respect of our website is CoreTech Security Services Limited (12486085) of Honeybourne Place, Jessop Avenue, Cheltenham, GL50 3SH. You can contact the Data Controller by writing to Honeybourne Place, Jessop Avenue, Cheltenham, GL50 3SH or sending an email to info@coretech-security.com. 

If you have any questions about this Privacy Policy, please contact the Data Controller. 

What this policy applies to 

This privacy policy relates only to the personal data we process about you when you use our website and when you contact us. This policy does not cover personal data you submit to us when you submit an application to work for CoreTech Security Services Limited, which is processed in accordance with our Recruitment Privacy Policy. 

How we collect or obtain personal information about you 

Information collected from you 

We collect personal data about you. This means any information about an individual from which that person can be identified. This data is only collected from you when you provide it to us, such as through your use of our website and its features, when you contact us directly by email, phone, in writing, or via social media or any other means by which you provide personal information to us. 

Information received about you from third parties 

We may receive information about you from third parties such as our affiliates, business partners, (where authorised or permitted by law) credit and fraud checking agencies, as well as third parties with whom we have had no prior contact. 

Information collected from your use of our website 

We also collect information about your use of our website through cookies and similar technologies. Our cookies policy sets out more of the information on how we use cookies and similar technologies to collect information about you. You can access our cookies policy via this link: https://www.coretech-security.com/cookie-policy/ 

Personal information we collect or obtain about you 

The type of information we collect about you includes information such as: 

• your name; 

• your email address; 

• your address; 

• your phone number; 

• your IP address; 

• information about your device (e.g. device and browser type); 

• information about how you use our website (e.g. which pages you have viewed, the time you viewed them and what you clicked on); 

• information about your mobile device (such as your geographical location); 

• any other personal data disclosed in your communications with us. 

Information received from you 

When you contact us by email, the information we collect about you will be your name and email address and any other information you provide to us. 

We also collect any other information you provide to us, including any optional information. 

Such as: 

• Phone number; 

• Company name. 

Information received from third parties 

Information we obtain from third parties will generally be your name and contact details, but also any additional information they provide to us. 

We may also obtain personal information about you from certain publicly accessible sources, such as the electoral register, online customer databases, business directories, media publications, social media, websites, and other publicly accessible sources. 

Please note that there are circumstances in which we may not be required to provide you with the information contained in this Privacy Policy (if you already have the information, for example). 

How we use your personal information 

We will only use your personal information when the law allows us. Most commonly, we will use your personal data in the following circumstances: 

Administrative and business purposes 

• Improving our website and business, including personalising our website and services for you and other users. This is necessary for our legitimate interest of better understanding our users’ and potential users’ preferences and tailoring our website to their needs, preferences and desires. 

• Communicating directly with you with information, updates and changes to our website and in response to enquiries we receive from you. This is necessary for our legitimate interests of informing you about changes to our business, website and privacy policy and responding to enquiries we receive from you. 

• Protecting our business and our business interests, including for the purposes of credit and background checks, fraud and website misuse prevention and debt recovery. This is necessary for our legitimate interests of preventing criminal activity such as fraud or money laundering, for ensuring that our website and services are not misused. Where we carry out credit and background checks, we will only carry out such checks to the extent that we are permitted or authorised by law to do so and to the minimum extent necessary. 

• Communicating with our business advisors and legal representatives. This is necessary for our legitimate interests of obtaining legal or professional business advice. In such circumstances, we will only share your personal information where it is necessary to do so, to the minimum extent necessary, subject to appropriate confidentiality restrictions and on an anonymised basis wherever possible. 

• Sharing your personal information with third parties, including service providers and data processors, which are either related to or associated with the running of our business (including to third parties within our corporate group from time to time), such as our business partners, insurers, accountants, affiliates, associates, suppliers, independent contractors, email providers, IT and web development service providers. We will share your personal information with these third parties where it is necessary for our legitimate interest of running and managing our business effectively, fulfilling our contractual obligations (e.g. to our insurers) or for our own direct marketing purposes. Where you purchase goods or services from us or request that we take steps to do so, we may also need to share your personal information with such third parties in order to perform a contract which we have entered into with you or to take steps, at your request, to enter into a contract with you. Where we share your personal information with such third parties, we will do so strictly on a need-to-know basis, subject to appropriate confidentiality restrictions, on an anonymised basis as far as possible and only to the extent strictly necessary for any of these purposes. 

• Ensuring physical, network and information security and integrity. This is necessary for our legitimate interest of ensuring that our IT systems and networks are secure and uncompromised, including, for example, preventing malware, viruses, bugs or other harmful code, preventing unauthorised access to our systems, and any form of attack on, or damage to, our IT systems and networks. 

• In connection with disclosure requests and in the case of a business or share sale or sale or purchase of a business and/or assets, whether actual or potential. This is necessary for our legitimate interests of selling and/or ensuring and promoting the success of our business. Where we share your personal information with a prospective purchaser or seller, we will do so on a strictly need-to-know basis, subject to appropriate confidentiality restrictions, on an anonymised basis as far as possible and only to the extent strictly necessary for any of these purposes. 

Analytical purposes 

• Providing statistical information to third parties such as Google Analytics. This is necessary for our and third parties’ legitimate interests of processing personal information for research purposes, including market research, better understanding our respective users, and tailoring our respective products and services to their needs. 

Legal and enforcement of legal rights 

• Enforcing our legal rights. This is necessary for our legitimate interest of protecting our business and enforcing our contractual and other legal rights. 

• Indicating possible criminal acts or threats to public security to a competent authority. This is necessary for our legitimate interest of preventing crime, for compliance with a legal obligation to which we are subject, in the general public interest or for the legitimate interests of governmental bodies and competent authorities that prevent crime. 

• In connection with any legal or potential legal dispute or proceedings. This is necessary for our legitimate interest of resolving disputes and making such disclosures as are required by law or which we consider, acting reasonably, are required by law. 

• Complying with laws, regulations and other legal requirements. We may need to use and process your personal information in order to comply with legal obligations to which we are subject. For example, we may require your personal information pursuant to a statutory obligation to conduct anti-money-laundering checks or to disclose your information to a court following receipt of a court order or subpoena. We may also need your personal information to comply with ongoing legal obligations, such as tax laws and regulations to which we are subject (where you have placed an order for goods or services with us for example). 

The processing of your personal information to comply with legal obligations to which we are subject applies to legal obligations of other countries where they have been integrated into the legal framework of the United Kingdom, for example in the form of an international agreement which the United Kingdom has signed. Where the legal obligations of another country have not been so integrated, we will process your information to comply with such obligations where it is in our legitimate interest to do so. 

How long we retain your personal information 

In general, we will retain your information for no longer than necessary, taking into account the following: 

• the purpose(s) for which we are processing your personal information, such as whether it is necessary to continue to store that information in order to continue to perform our obligations under a contract with you or for our legitimate interests; 

• whether we have any legal obligation to continue to process your information, such as any record-keeping obligations imposed by applicable law; and 

• whether we have any legal basis to continue to process your personal information, such as your consent. 

Where you contact us with an enquiry, we will retain your information for as long as it takes to respond to and resolve your enquiry, and for a reasonable further period, after which point we will delete your information. 

How we secure your personal information 

We take appropriate technical and organisational measures to secure your personal information and to protect it against unauthorised or unlawful use or processing as well as against the accidental loss or destruction of, or damage to, your personal information, including: 

• only sharing and providing access to your personal information to the minimum extent necessary, subject to confidentiality restrictions where appropriate, and on an anonymised basis wherever possible; 

• using secure servers to store your personal information; 

• verifying the identity of any individual who requests access to personal information prior to granting them access to personal information; 

• only transferring your personal information via closed system or encrypted data transfers; 

Transmission of information (including personal information) over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk. We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means. 

Our use of cookies and similar technologies 

Cookies are data files which are sent from a website to a browser to record information about users of a website. 

We use cookies and similar technologies on or via our website. For further information on how we use cookies and similar technologies, including the information we collect through our use of cookies and similar technologies, please see our cookies policy, which is available via the following link: https://www.coretech-security.com/cookie-policy/ 

You can reject some or all of the cookies we use on or via our website by changing your browser settings, but doing so may impair your ability to use our website or some or all of its features. For further information about cookies, including how to change your browser settings, please visit www.allaboutcookies.org 

We use Google Analytics on our website to understand how you engage and interact with it. For information on how Google Analytics collects and processes data using cookies, please visit www.google.com/policies/privacy/partners/. You can opt out of Google Analytics tracking by visiting: https://tools.google.com/dlpage/gaoptout 

Your legal rights in relation to your personal information 

You have the following rights in relation to your personal information, which you can exercise by writing to the following address: CoreTech Security Services Limited, Honeybourne Place, Jessop Avenue, Cheltenham, GL50 3SH or sending an email to info@coretech-security.com: 

• to request access to your personal information and information related to our use and processing of your personal information. If you wish to obtain a copy of the information, we hold about you please contact the relevant individual (contact details below) in writing with the subject ‘Subject Access Request’. Generally, the information will be provided within one month, however, please be aware that we will take as long as it is necessary to evidence your identity prior to releasing any personal information for your own security; 

• to request the correction or deletion of your personal information; 

• to request that we restrict our use of your personal information; 

• to receive personal information which you have provided to us in a structured, commonly used and machine-readable format (e.g. a CSV file) and the right to have that personal information transferred to another Data Controller (including a third party Data Controller); 

• to object to the processing of your personal information for certain purposes (for further information, see the section below entitled ‘Your right to object to the processing of your personal information for certain purposes’); and 

• to withdraw your consent to our use of your personal information at any time where we rely on your consent to use or process that personal information. If you withdraw your consent, this will not affect the lawfulness of our use and processing of your personal information on the basis of your consent before the point in time when you withdraw your consent. 

You also have the right to lodge a complaint with a supervisory authority, which, for the purposes of the UK, is the Information Commissioner’s Office (ICO), the contact details of which are available here: https://ico.org.uk/global/contact-us/ 

Further information on your rights in relation to your personal data as an individual 

For further information about your rights in relation to your personal information, including certain limitations which apply to some of those rights, please visit the following pages on the ICO’s website: 

• https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/; and 

• https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/ 

You can also find out further information about your rights, as well as information on any limitations which apply to those rights, by reading the Data Protection Act 2018 and UK General Data Protection Regulation (GDPR). 

Verifying your identity where you request access to personal information 

Where you request access to personal information, we are required by law to use all reasonable measures to verify your identity before doing so. Where we possess appropriate information about you on file, we will attempt to verify your identity using that information. If it is not possible to identity you from such information, or if we have insufficient information about you, we may require original or certified copies of certain documentation in order to be able to verify your identity before we are able to provide you with access to your personal information. 

These steps are necessary to verify your identity in order to reduce the risk of identity fraud or identity theft by persons other than yourself asking for access to your personal information. 

Your right to object to the processing of your personal information for certain purposes 

You have the following rights in relation to your personal information, which you may exercise in the same way as you may exercise the rights in the preceding section (Your rights in relation to your personal information): 

• to object to us using or processing your personal information where we use or process it in order to carry out a task in the public interest or for our legitimate interests, including ‘profiling’ (i.e. predicting your behaviour based on your personal information) based on any of these purposes; and 

• to object to us using or processing your personal information for direct marketing purposes (including any automated evaluation we make about you or any of your characteristics as a person, to the extent that it is related to such direct marketing). 

Changes to our Privacy Policy 

We may change our Privacy Policy from time to time without providing prior notice to you. If required by law, we will make such changes to our Privacy Policy known to you by posting a notice on the website and/or by us posting an updated version of our Privacy Policy on our website with a new effective date stated at the beginning of it. Our processing of your personal information will be governed by the practices set out in that new version of the Privacy Policy from its effective date onwards. 

Where we intend to use your personal information for a new purpose other than the purpose(s) for which we originally collected it, we will provide you with information about that purpose and any other relevant information before we use your personal information for that new purpose and obtain your consent if required. 

Changes to your information 

Please inform us of any changes to any information (including personal information) which we hold about you so we can keep the information we hold about you accurate and up-to-date.